What's new

The visitor list has three new columns:

• Kiosk Profile: the kiosk profile the visitor signed in through
• Kiosk Device: the specific device the visitor used to sign in
• Departure Time: when the visitor left

When viewing a visitor’s details during an emergency or drill, you can now see which faculty or staff member is hosting them, so you know who to check with about that visitor’s whereabouts.

When you start or schedule an event, or configure an Event Type, you’ll now see whether your notification message fits in a single text message. If it’s too long, you’ll be warned that it will be truncated, so you can shorten it before it goes out.

Fixed an issue where sorting visitors by expected arrival time returned them in the wrong order.

Fill from Defaults

When creating or editing a plan change for a student, click Fill from Defaults to pre-fill it with that student’s current default plans. If the change is a small tweak to their usual schedule, start from their defaults and adjust only what’s different.

All Timeslots Shown Up Front

When creating a plan change or editing a student’s defaults, every available timeslot is now listed automatically. Choose a plan for each one directly, or select None if the student has no plan for that timeslot. No more clicking Add Step and picking timeslots from a dropdown.

Schools using Revocable Barcodes can now download a CSV of every student’s current barcode value and the date it was generated. This makes it easy to use those barcodes outside of Ruvna, like printing them on student IDs.

To access, go to Settings > Attendance > Student App Settings, and click Download CSV under Download Student Barcodes. (Only available in the new web app.)

Fixed a bug that allowed more than one user to have the same email address. When you edit a manually added user’s email, you’ll now see an error if that address already belongs to another user.

Dismissal methods can now be configured to send students to different common areas based on grade.

Redesigned background check match dialog: the whole dialog was redesigned so you can quickly understand a potential match’s details, crime(s), appearance and more. The photos are larger and rectangular for easier side-by-side comparison.

Better photos: hover over an avatar in the visitor list to see a larger photo, or click the avatar on a visitor’s profile to see it full size.

You now have the option to set an expiration policy for Trusted Visitor background checks. Once a check expires, the Trusted Visitor is rechecked the next time they scan in. 

To set the expiration policy:

1. Navigate to Settings > Visitor Management.
2. Select Configure Visitor Verification Settings.
3. Scroll down to the Trusted Visitors section.

During an emergency or drill, faculty and staff using the Ruvna iOS app can now see the notification sent when the event started, right in the group-wide message thread. If someone missed or dismissed the alert, the original instructions are still there for reference.

In multi-campus/district environments, you can now filter contacts by campus.

You can now choose which columns appear in your Visits list and arrange them in the order you prefer.

• Each tab (Active, Upcoming, Pending, Denied, Departed, and All) can be customized separately. For example, you might show the Notes column right next to the visitor’s name on the Active tab while hiding it entirely on the Departed tab.
• To customize a tab, click the column settings icon next to the search bar, then toggle columns on or off and drag them to reorder. Select “Reset to defaults” at any time to restore the original layout.
• Your settings are saved to your browser, so they apply automatically each time you return on that device. You can set up different layouts on different devices

The Bulk Interactions Explorer (or Bulk Interactions Report) now supports viewing arrival/departure data for faculty and staff in addition to students.

Accountability now supports the Standard Response Protocol (SRP). If your school has adopted SRP, your event types in Ruvna can use the same language, icons, and colors your staff has been trained on, so there’s no translation required during a drill or a real emergency.